Adjusting inventory manually: when and how to use inventory adjustments



Not all inventory changes happen through bills and invoices. Sometimes, you need to update your stock manually to reflect real-world changes.

• Adjustments are used to increase or decrease the quantity of tracked items manually.
• Typical use cases include correcting stock errors, handling damaged goods, or entering opening balances, etc.
• Inventory adjustments are often used after physical stocktaking to correct discrepancies between system records and actual inventory. This keeps your data accurate and audit-ready.

To add a manual adjustment, click on Products & Services from the main menu, then choose Inventory adjustments, Scroll down to the blank row at the bottom of the list where you can enter the details directly.



Start filling the following fields:

• Reference: Add a reference code or number to help you identify this adjustment later.
• Date: When the adjustment should be recorded.
• Currency: Choose the currency in which the item’s value will be recorded.
• Warehouse: Choose the warehouse where the stock change applies.
• Item: Select the tracked item you want to adjust.
• Description: Use this field to provide context for the adjustment.
• Qty +/-: Enter how much to add (+) or subtract (−) from inventory.
• Inventory value +/-: Enter the total value of the quantity you're adjusting.

This amount reflects how much the stock is worth—whether you're adding it (as an asset) or removing it (as a loss).

• Account: Pick the right account to reflect the reason for this change (e.g., Inventory Shrinkage, Inventory Opening Balance, etc.).

The account you choose defines how the inventory change is reflected in your financials.

• Total adjustment amount: This field is automatically calculated based on the quantity you enter and the unit cost.

• ID: This is the unique system-generated ID for this adjustment. You don’t need to fill it. After filling all fields, press Enter or click away, and the system will automatically create the draft adjustment.