Approve your emmployees' expense claims and include them in their payslips.
Learn by watching
Watch this video on how to manage your employees’ expense claims or read on below.
To reimburse an employee:
- Go to your
Employee Claimson the left side menu. You will see the details of the submitted expense claims.
- Under the
Statuscolumn, change the status to either
Reject. If you choose to reject an expense claim, you can include a comment section explaining the reasons behind this rejection. Your employee will then be able to revisit this expense claim and resubmit it if they wish to.
What happens when you approve an expense claim
- The amount reimbursed will be included in the employee’s next payslip. This reimbursement will appear as an additional line item in Pay runs and its status will be changed to
PROCESSING, and your employee will no longer be able to modify it.
- Once the associated payslip is marked as
PAID, this expense will then appear as
If you wish to reimburse an expense claim outside of a payroll cycle, in the
Pay runs you can delete all line items except the expenses reimbursements line items.