Quotes and proformas invoices
Creating and sending a quote
A quote is a document you send to your customers to inform them of the price of a good or service.
Step-by-step instructions
- Go to
Quotes and Proformas
on the left side menu, then click on theAdd quote
button in the top right corner to start creating a quote. - Wafeq automatically generates an
Quote number
in a sequence. - Choose the
Currency
in which you want to send your quote. - (Optional) You may add the
Purchase Order
that you received from your buyer. - Choose the
Contact
corresponding to the customer from your contact list, or create the contact directly in the quote form. - (Optional) Assign the quote to a
Project
. - If you’re VAT-registered and the
Place of Supply
is required in your country, choose it so Wafeq correctly generates your VAT return once you convert the quote to an invoice. - Set the
Date
for the quote. - In the quote line items:
- (Optional) Choose the
Item
for which you are invoicing, or create it directly. - Write a short
Description
indicating the details of the item you’re selling. - Choose the
Account
where you’d want the revenue to be categorized, this is usually anIncome
account, likeSales
. - Indicate the
Quantity
of the item sold and its Price - (Optional) Add a
VAT Rate
and aDiscount
if it applies in your case.
- (Optional) Choose the
- (Optional) In the
Notes
, you can include details on how you would like to receive the payment. Wafeq will automatically re-use this field the next time you create an quote. - (Optional) Add a
Stamp
or your Signature to the quote. - Click
Save and Send
to send the quote directly from Wafeq, orSave
if you prefer to send it manually.
Quotes do not have any impact on your books
Quotes do not generate any journal.