Using Wafeq

Getting started with Wafeq
- Getting started with Wafeq
- Setting up opening balances for your accounts
- Setting up customers and vendors opening balances
- Moving from Xero to Wafeq
- Moving from QuickBooks to Wafeq
Importing your data
- Importing your data 1/4: Contacts
- Importing your data 2/4: Invoices and Bills
- Importing your data 3/4: Expenses
- Importing your data 4/4: Inventory
- Setting up customers and vendors opening balances
- Setting up opening balances for your accounts
- Moving from Xero to Wafeq
- Moving from QuickBooks to Wafeq
Account settings and user permissions
- Inviting users and managing users permissions
- How can I share feature requests?
Contacts
- Importing your data 1/4: Contacts
Invoicing and receipts
- Creating and sending an invoice
- Creating a recurring or scheduled invoice
- Recording sales from a Point of Sale with Simplified Invoices
- Recording a customer invoice payment
- Recording bank fees and invoice payments
- Recording a customer advance or downpayment
- Sending a payment receipt to your customer
- Writing off an invoice
- Choosing an account for an invoice or bill line item
- Offering discounts in fixed amounts
- Adding a Stamp or Signature
- Why can't I see all my accounts in the Paid through drop-downs?
- Hide or rename line item columns
- Importing your data 2/4: Invoices and Bills
Quotes
- Creating a quote for your customers
- Converting a quote to an invoice
- Offering discounts in fixed amounts
- Adding a Stamp or Signature
- Why can't I see all my accounts in the Paid through drop-downs?
Credit notes
- What are credit notes for?
- Credit notes: issue, apply to invoice or refund
Bills
- Importing your data 2/4: Invoices and Bills
- Creating a bill
- Recording a bill payment
- Recording a supplier advance or downpayment
- Choosing an account for an invoice or bill line item
- Why can't I see all my accounts in the Paid through drop-downs?
Chart of accounts
- Setting up your chart of accounts
- Organizing your Chart of Accounts with sub-accounts
- What are Accounts Receivable?
- Why can't I delete an account?
- Why can't I see all my accounts in the Paid through drop-downs?
Banking and reconciliation
- Importing your bank account and reconciling transactions
- Setting up an opening balance for your bank account
- Entering initial capital contributions
- Entering transactions in a bank or petty cash account
- Recording bank fees and invoice payments
- Recording bank or petty cash transactions
- Exchange gain or loss for invoices in foreign currencies
Manual journals
- Manually recording transactions
- Setting up opening balances for your accounts
Exchange rates
- Exchange gain or loss for invoices in foreign currencies
Items and inventory
- Importing your data 4/4: Inventory
- Setting up an initial quantity on hand for an inventory item
- Tracking inventory
- Adjusting your inventory
- Invoicing for inventory items
- Billing for inventory items
Expenses
- Importing your data 3/4: Expenses
- Using the Expenses sheet to enter expenses
- Handling expenses paid by the owner
- Submitting expense claims as an employee
- Managing expense claims
- Exchange gain or loss for invoices in foreign currencies
- Why can't I see all my accounts in the Paid through drop-downs?
Fixed Assets
- Record and depreciate fixed assets
Payroll
- Running Payroll
- Submitting expense claims as an employee
- Managing expense claims
- How do I email payslips PDFs to my employees?
- Why can't I see all my accounts in the Paid through drop-downs?
Projects
- Tracking project profitability
Reports
- Viewing customers' statement of account
- Creating a bill
Integrations
- Connecting your Stripe account to Wafeq
- Configuring Foodics integration with Wafeq
Using sheets view
- Using Wafeq Sheets
- Managing expense claims
- Using the Expenses sheet to enter expenses

Configuring Foodics integration with Wafeq

With the Foodics integration, you will be able to automatically pull accounting data from your Foodics account.

The following will be created in your Wafeq account:

Orders from Foodics will be aggregated per day, and a summary invoice for each day will be created with the correct tax rates applied and payments will be recorded using the various payment methods you have in Foodics.
Purchases from Foodics will be created as Bills in Wafeq, and the Foodics inventory account will be increased by the purchase amount.
Inventory Counts and Quantity Adjustments from Foodics will be created as an Expense in Wafeq. The account will be your Foodics inventory adjustment account that you’ve selected during the configuration, and the paid through account will be your Foodics inventory account you’ve selected during the configuration.
Cost of Goods from Foodics (also called Order Transactions) will be recorded as an Expense in Wafeq with the Cost of Goods account you’ve selected during configuration.

Follow these steps to set up your integration:

Connect your Foodics account: Go to Integrations in the left side menu, and click on the Connect button.
Log in to your Foodics account: Once you log in to your Foodics account, you will be redirected to the integrations screen in Wafeq.
Configure your Foodics integration: Wafeq will automatically create the following accounts, Revenue account, Charges, Discounts, Rounding, Tips. From the remaining mappings choose the corresponding accounts or taxes from Wafeq, or let Wafeq auto-generate them for you by enabling auto-generate.
Important: For taxes, make sure to map them to the existing tax rates in Wafeq, VAT on Sales (15%) in order to benefit from Wafeq’s automatic tax return generation.
Save your configurations: Click on the Save button for your configurations to be saved. You will be redirected to the Sync page.
Sync your products: For your first synchronization, you will want to synchronize all your data until yesterday. So in the From date, choose the date when you started using Foodics, and in the To date, choose yesterday. In the top right corner click Sync.
Important: The initial sync duration will depend on how much data you have.
Check your items and invoices: To make sure that the synchronization was successful, go to Items in the left side menu and check if all your products are now in Wafeq.

Similarly, go to Invoices in the left side menu to make sure that your daily sales have been recorded.

From then on, we recommend you sync your data daily to keep your books up to date.

Connecting your Stripe account to Wafeq