July at Wafeq was all about mastery — helping you do more of your daily financial work in fewer clicks, with fewer errors, and with far less waiting. This month's release brings a redesigned navigation experience, a brand-new Inventory Count feature, bulk invoice OCR, a unified expense claims workflow, and a pair of performance and onboarding upgrades that quietly remove some of the most persistent friction in day-to-day accounting.

Here's a closer look at each update: what it does, how it works, and — most importantly — what it changes for your team.

1. A Cleaner, Redesigned Side Menu — Now the Default for Everyone

Navigation is the feature you use more than any other, even if you never think of it as a feature. That's exactly why we redesigned it. The new side menu is now the default experience for all Wafeq users. Related functions are grouped where you'd intuitively look for them, the visual hierarchy makes the menu easier to scan at a glance, and the items you touch every day — invoices, expenses, reports — sit exactly where muscle memory expects them.



We didn't design this in isolation, either. The rollout was gradual, and the version you see today already reflects early user feedback: colors have been refined for better contrast, and item ordering has been adjusted based on how people actually move through the product. If you spend hours a day inside your accounting system, a navigation structure that stays out of your way compounds into real-time savings — a few seconds saved on every task, hundreds of times a week.

2. Perform an Inventory Count in Wafeq — Reconcile Your Warehouse and Your Books in One Step

This is July's headline feature, and if you sell physical products, it may change your month-end routine entirely. Every business that holds stock knows the problem: over time, the quantities recorded in your system drift away from the quantities actually sitting on your warehouse shelves. Damaged goods, stock loss, data-entry mistakes, and timing differences in inventory transactions all chip away at accuracy. And when your records are wrong, everything downstream is wrong too — your cost of goods sold, your margins, your reorder decisions, and your financial statements.

The new Inventory Counts feature closes that gap in an organized, auditable way. Here's how the workflow runs: after completing your physical stock count in the warehouse, you create a new Inventory Count in Wafeq, select the warehouse, and add the products you counted. Wafeq displays the expected quantity for each product — what the system believes should be on hand as of the count date — right next to a counted field where you enter what you actually found.



Then the feature does what makes it special. The moment you enter a counted quantity, Wafeq calculates the variance for that product — negative if you found less than expected, positive if you found more. When you post the count, Wafeq updates your inventory quantities to match physical reality and creates the corresponding accounting journal entry in the same step, booked against the offset account you choose (such as an Inventory Shrinkage Expense account).



You can even assign accounts per line, so damaged goods post to one account while lost inventory posts to another. No separate adjustment entries, manual journals, or spreadsheet reconciliation in between. The count is the accounting.



Real warehouses don't count as a single unit. You might have ten loose bottles on a shelf and nine unopened cases in the back. With Inventory Counts, you can enter both bottles and cases together in the same count, and Wafeq automatically converts everything into the product's base unit before calculating the final quantity and variance. Your team counts the way the stock actually sits; the system handles the math.

3. Bulk Invoice OCR — Drop In a Stack of Files, Get Back Ready-Made Invoices

Manual data entry is the silent tax on every finance team: it consumes hours, invites typos, and pulls skilled accountants into work a machine should be doing. Wafeq's OCR engine has been eliminating that tax for Bills and Expenses for a while — and this month, invoices join the party, in bulk.

You can now drag and drop (or upload) multiple invoice files at once. Wafeq's accounting-aware OCR reads each document, extracts the key details — amounts, dates, references, line information — and creates a separate draft invoice for every file.



Unlike generic OCR tools that merely convert images into text, Wafeq's engine understands financial documents: it maps extracted data directly to the right accounting fields while leaving the final review and posting decision fully in your hands.

4. A Unified Expense Claims Experience — From Receipt to Reimbursement, Without the Friction

Expense reports are nobody's favorite task — not for the employee who paid out of pocket, and not for the approver chasing missing receipts. Our redesigned expense claims workflow, now rolled out to all organizations, smooths the entire journey.

For employees, it starts at the moment of purchase: capture the receipt on the go, and OCR automatically extracts the details — no typing amounts and dates from a crumpled receipt at the end of the month. Employees complete the claim with a category, description, and any notes, then submit it for review.

For approvers, submitted claims arrive in a dedicated review experience where every claim can be approved, rejected, or returned to the employee for correction — with a comment thread on each claim so questions get resolved in context rather than over scattered emails. And once a claim is approved, the reimbursement flows automatically into the employee's next payroll cycle as a payslip line item, closing the loop without any manual handoff between HR and accounting.





Continuing Enhancements: Small Tweaks, Massive Efficiency Gains

Not every improvement needs its own headline. Two quieter changes this month deliver outsized returns.

High-speed balance sheets.

For larger organizations with heavy transaction volumes, balance sheet reports that used to take minutes to generate now load in seconds. Nothing about the calculation changed — same figures, same accuracy — but the wait that used to interrupt a review meeting or a closing session is gone. When a report loads instantly, you check it more often; when you check it more often, you catch issues earlier.

Invite your whole team at once.

Admins can now onboard multiple team members in a single step: paste a list of email addresses with their roles, and Wafeq sends the invitations in one go. What used to be a repetitive, one-by-one chore — a real barrier for growing teams and accounting firms onboarding new clients — now takes about a minute.

Built for the Way Finance Teams Actually Work

Every update this month shares the same underlying principle: the software should absorb the mechanical work — counting conversions, data extraction, variance math, journal entries, report generation — so your team can spend its attention on decisions. Whether it's a warehouse count that books its own accounting entry, a stack of invoices that enters itself, or an expense claim that flows straight into payroll, the pattern is the same: fewer manual steps, fewer errors, faster answers.