How to record manual journals



Manual journals allow for financial transactions to be recorded that are not automatically processed through invoices or other system transactions. The latest update introduces new features that enhance functionality, especially for foreign currency transactions.

In this guide, we will cover how to record and manage manual journals in detail.

Watch the video for detailed steps:

How to Add Manual Journals on Wafeq

Go to the For Accountants menu in the main navigation, then select Manual Journals. To add a new entry, click the Add button.



• In the first row, enter the details for the debit party, then for the credit party in the second row.

• Enter the Journal Header Details (Optional)

1. Date & Reference: Select the Date for the journal entry and enter a Reference for the journal (e.g., an invoice number).
2. Notes: (Optional) Add a Note to provide additional context for the journal.

• Enter the Journal Line Items. Fill in the following details for each line item in the journal:

1. Description: Provide a short transaction description (e.g., Office Supplies).
2. Account: Select the appropriate account (e.g., Other Expenses).
3. Currency: Choose the currency for the journal entry (e.g., USD).
4. Fx Rate: Enter the exchange rate if the journal is in a foreign currency. (or you can click "Use Market" to apply the market rate.
5. Debit: Enter the debit amount in the specified currency.
6. Credit: Enter the credit amount in the specified currency if applicable.
7. Debit bcy: The system will automatically convert the debit amount to your base currency.
8. Credit bcy: The system will automatically convert the credit amount to your base currency if applicable.
9. Contact: (Optional) Add the relevant contact for the transaction.
10. Project: (Optional) Specify the project related to the transaction.
11. Branch: (Optional) Select the branch associated with the transaction.
12. Cost Center: (Optional) Choose the cost center for the transaction.

After that, click on the arrow next to the Save and post button, then choose:

• Save and post: This option finalizes and posts the journal entry, which will then be reflected in your general ledger.
• Save as Draft: This option saves the entry as a draft, but it wouldn't have any financial impact on your ledger. This is useful for entries that are not yet complete or need further review.



After saving, you can hover over or click the green book icon to view the journal entry in the general ledger.



The journals list gives you a comprehensive overview of all the journal entries you have created. From here, you can easily review invoices, filter them, and take direct actions:

• Search bar: Type a keyword, such as a description of an entry, to filter the entries and find what you are looking for.
• Sort: Click to sort the entries by date, description, reference, and more.
• Filter: Use the filters to narrow down the results by status (e.g., Draft, Posted), time period, account, or contact.
• Import: Upload your journal entries in bulk.
• Export: Download the journals list in your preferred format.